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Day Camp Program Director JM
YMCA ofSouthwestern Ontario
POSITION PROFILE
Job Title Day Camp Site Director Date Prepared 15 June 2016
Job Level Department Camp
Job Status FullTimePartTime Seasonal Prepared By Chris Wick
JOB DESCRIPTION
Position Overview
The Site Director is responsible forproviding leadership to the daily operations of the day camp site. They ensure safety and satisfaction goals are being met. They are ultimately responsiblefor camper safety and enjoyment, managing a staff team, solving problemsand providing excellent customer service. They are committed to the goals and philosophies of the YMCA and bring with them a proven track recordof progressive leadership in a summer camp, recreationor outdoor education setting.
Core Responsibilities
Describe the mandatory core functions of this position.
Manage all aspects of daily operations of day camp site
Overseeing all aspects of YMCA Day Camp at designated site, including human resources, program standards, financial management, safety and risk-management, camper care and day camp administration
Managing and monitoringweekly staffing needs in partnership with the Leadership Team
Oversee coordination of camp logistics
Maintain healthy working relationship with partners and third partyservice providers
Act as positive role model in attitude, health and wellness for campers, volunteersand staff
Active risk management practices as per current policies
Positive communication, problem solving, and addressing concerns in a timely mannerwith camper families
Provide leadership and guidance to staff
Guide, mentor, discipline staff as needed
Ensure YMCA performance management process is followed for all staff
Incorporate the principals of YMCA Healthy Child Development into all programming
Ensure programming is developmentally appropriateand strength based
Provide leadership to all staff trainings and meetings
Education / Experience
Describe required academic, technical, and business education requiredand how it will be used. In addition to education, describe required work experience and how it will be used.
1 to 3 years experienceworking with childrenin a camp setting (day or overnight)
Experience supervising staff
Will be 18years old within the calendar year of employment
Current Standard First Aid and CPR
Clear Criminal Record Check with Vulnerable Sector Screening as per current YMCA HR policy
Participation in YMCA Healthy Child Development (training provided)
Supervisory / Managerial / Coordination
Describe to what extent policies and/or guidelines will be developed, or interpreted, and number and skills of people supervised. Describe the type of training and/or direction to be given to other employees, and/or the extent of scheduling work for others.
This role is the direct supervisor ofa staff team that will varyin sizedepending on the specific day camp location. They arerequired toprovide leadership to the entire day camp staff team. For direct reports, it is required that the Site Director will perform regular feedback, coaching and disciplinary action as needed.
Financial / Budgeting
Describe the extent of budget development, responsibility for expense, capitaland cost control. Also describe the extent of responsibility for selection of assets and effect on product pricing.
This role is responsible forstaying on budget with summer day camp expenses included closely monitoringstaff wage expenses.
Working Conditions
Describe the work environment required, including mental, emotionalandphysical characteristics of the environment such as heat, cold, dust, use of chemicals,hazards, travel, stress, mental attention, judgement needed and if 24 houron call duty is involved.
This role works has administrative and program supervision responsibilities.
The program is for children between 4 to 16 years old in a very activeprogram. The YMCA is open all children.
The work environment includes indoor, outdoorand aquatic environments. The program is offered during all kinds of weather from hot summerdays to rainy weather.
Staff willspend parts of their day at a desk working on a computer, speaking on the phone. Other parts of the day involve being on their feet, walking, running, jumpingor inactive playing.
Some locations have adventure basedprogramming such as high ropes, or canoeing. Staff are expected to ensure all safety policies and procedures are followed.
Problem Solving Decision Making and Judgement
Describe the difficulty of problems requiring solution. Are issues routine in nature or more complex with little or no assistanceavailable in reaching decisions. Describe the impact of decisions on the organization in terms of financial, organization guidelines, organization effectiveness, precedent decisions, and/or customer relations.
This role involves problem solving parent concerns. They may make decisions independently or consult leadership team or supervisor for support.
Creativity and Innovation
Describe to what degree creativity is required. This would largely applyto roles where programs, services or activities are created. Would include situations wherea portfolio of work may be developed. This does not extend to creativity in problemsolvingas that is contained in the category above.
Program templates with activities listed will be provided by the supervisor. Staff are encouraged to be creative in program delivery and meet the needs of the children and youth within their program.
Recommendations for improved camper experiences are encouraged.
Relationships (internal external)
Describe the frequency of relationships, both within and outside the organization and the typical position of the people most frequentlycontacted.
Develops and sustains goodstaff, volunteer, child and parent relations on a daily basis.This rolealso involves maintaininggood working relations with the staff in the Camping Branch.
Additional Responsibilities
Describe any additionalresponsibilities this position may be requiredto do throughout the course of their position.
Regular participation in scheduled meetingsoutside of usual camp operating hours. Prepare and deliver agenda for staff meetings.
Behavioural Competencies
Child and Youth Focus
Commits to assistingthe growth and development of children and youth the YMCA way
Develops age appropriateprograms to support learning
Ensures fun and laughter are encouraged in every child and youth day camp program
Understands and promotes the principals of YMCA Healthy Child Development and YMCA Healthy Adolescent Development
Business Orientation
Develops plans and takes actionto maintainprogram experience and service quality
Maintains accountability and responsibility for day camp site’s fiscal goals
Provides input into successful and unsuccessful operations
Leadership
Guides, motivatesand inspires self and others to take actionto achievedesired outcomes
Takes decisive action and appropriate riskswhen required
Involves people in discussions, planning and implementing
Knows when to take a leadership role and when to share with others
Concern of Health and Safety
Acknowledges and understands how to manage risk and educate others about activity risks and harm reduction
Acts promptly on all risk, healthand safety concerns
Communicates and reports all risk, healthand safety concerns to supervisor
Is mindful of camper emotional health as well as physical health
Is vigilant in monitoring and preventing bullying addressing bullying immediatelywhen identifiedor discovered
Teamwork
Actively builds team and encourages teamwork
Creates and builds atmosphere of trust among all team members and between teams within the YMCA
Encourages cooperation and shares best practices
Understands and works quickly to resolve team conflict situations
Values the diversity of skills, experiences, backgroundsand creativity individuals bring to the team
Communicates in a thorough and timelymanner and supports information sharing and goalachievement across YMCA
Uses good group facilitation techniques to ensure that others correctly understand and interpret ideas
Reviewed By Chris Wick Date Reviewed January 2017
Approved By Mike Ennis Date Approved January 2016
Last Updated By Chris Wick Date Updated January 2017
Staff Signature:Date:
Supervisor Signature:Date:
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